Code of Ethics
Our Commitment, In Practice
01- Foundations
Building a Culture of Ethics
At Pace Business Machines, our Code of Ethics forms the foundation of every business decision, client relationship and internal process. We are committed to supporting the growth and wellbeing of the communities we serve while complying with applicable laws and regulations. We respect local cultures, customs and traditions across every jurisdiction. Our financial accounts and business transactions are maintained fairly, accurately and transparently, following recognised reporting standards. Strong accounting and audit practices help ensure accountability and build trust with clients, stakeholders and partners. We believe ethical business conduct is an ongoing responsibility shared by every employee at every level.
02- Integrity
Pace Business Machines and its employees not support any illegal payments.
Integrity is a non-negotiable value at Pace Business Machines. The company and its employees do not offer or accept illegal payments, bribes, improper gifts, donations or benefits intended to secure business advantages. This applies to dealings with government bodies, private clients, vendors, partners and other stakeholders. Nominal customary gifts may be accepted or offered only with management disclosure, provided they are genuinely commemorative or goodwill-based and do not influence business decisions. Company funds or property must not be used to secure favourable treatment. We comply with government procurement regulations and actively support efforts to prevent bribery, fraud and corruption.
03- Neutrality
Pace Business Machines will not support any specific political party.
Pace Business Machines maintains strict political neutrality across all markets and jurisdictions. The company does not support, endorse or align with any political party, movement or candidate. Company funds, property, resources, facilities or personnel must not be used directly or indirectly for political campaigns, fundraising or activities. Employees must keep their personal political views and affiliations separate from their professional responsibilities and must never imply company endorsement of a political position. This policy protects the integrity of business relationships and ensures Pace Business Machines remains a neutral, professional technology partner for government, public sector and private enterprise clients.
04- Conduct
Every employee, including full-time directors and the chairman
The Code of Ethics applies equally to every individual associated with Pace Business Machines, including employees, directors and the Chairman. Everyone is expected to demonstrate professionalism, honesty, transparency and respect for human rights. Violations may lead to serious disciplinary action, including termination. Employees must obtain written approval for outside employment, directorships, consulting or freelance work that could create conflicts of interest. The company also promotes responsible corporate citizenship and compliance with applicable laws. Contractors, vendors and business partners must follow these ethical principles when acting on the company’s behalf and may be required to sign confidentiality agreements.
05- Insider information
Such insider information might include, without limitation:
Pace Business Machines requires employees and their immediate family members to protect confidential, unpublished and price-sensitive information. No employee may use, share or distribute non-public information to gain personal benefit or influence investment decisions. Insider information may include unpublished financial results, proposed mergers or acquisitions, management changes, ownership developments, board changes, or significant contracts and partnerships that have not been publicly disclosed. Employees working with clients, suppliers, government bodies and other organisations may encounter sensitive information during their work. Such privileged access carries a responsibility to protect information and never exploit it for personal or professional advantage.
06- Assets & confidentiality
Protecting what is entrusted to us
Pace Business Machines is committed to protecting confidential information, intellectual property and assets entrusted to it by clients, partners and suppliers. Employees must respect third-party patents, trademarks, proprietary processes and other protected information, using them only for authorised business purposes. Company assets, both tangible and intangible, must never be misused. These include equipment, facilities, technology systems, proprietary methodologies, intellectual property and business relationships. Any participation in civic, public or industry activities requires approval from the Chairman and must not adversely affect company interests. Protecting confidentiality, assets and relationships is essential to maintaining trust and reputation.
07- Reporting
Reporting & whistleblower protection
Pace Business Machines encourages employees, suppliers and business partners to promptly report actual or suspected violations, misconduct or actions contrary to the company’s interests. A formal whistleblower policy allows employees to make protected disclosures to management, the Chairman, the Board of Directors or designated authorities. Reports are handled through appropriate channels for review and investigation. The company is committed to protecting whistleblowers from intimidation, pressure or retaliation. Any retaliation against a whistleblower is itself considered a serious violation of the Code. Open reporting helps strengthen accountability, compliance and an ethical culture throughout the organisation.
Call us:
+91 22-20811955
Email us:
info@pbmpl.com
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